A digital visitor management system has the advantage of improving office efficiency and saving your employees’ time. Using a visitors management system will streamline your visitor check-in procedure for both your visitors and your front desk administrators. A visitors management system functions as follows:
Step 1: Welcome your guest
The information you require before the visit of your visitor will be automatically sent to your host through email and notification by your visitor management systems. This could include a map of your place of employment and a link that shows the updated token number of your scheduled meeting.
Step 2: Visitors should experience a seamless check-in experience
Your visitors can experience a seamless check-in with their verified mobile numbers or on mPass kiosks. When your visitors arrive at your office premise, they need to fill in their essential information related to their names, mobile numbers, and pictures to be printed on the badge.
Step 3: Ensure your office security
You can be sure that everyone on site is authorized since your visitor management systems will automatically check visitors against block lists, watchlists, and invalid IDs.
Step 4: The hosts are informed about their visitor
The appropriate employee is automatically informed by the visitor management systems that their visitor has arrived.
Everything required to make guests feel welcome
1. Maintain workplace safety
You should always be aware of the visitor entering your office premises and the reason for their visits. Traditionally, the receptionist is the first person from whom each person start communication and take permission for appointments. This method is useful when there is less inflow of visitors. mPass visitors management system is required when the receptionist is unable to provide a seamless experience in checking in the visitors. At this point in time, visitors develop a negative impression of the brand image of your business. Due to this, the mPass visitor management systems are of utmost importance to experience visitors a seamless check-in and check-out. You can ensure everyone's safety within your office by only allowing visitors who have authorization through the secure visitor management systems.
2. Save the time of your employees
Printing and filling paper documents, making badges by hand, or finding personnel when guests arrive are no longer necessary. mPass reduced the hectic form filling by the visitors, along with waiting in long queues to meet the hosts in the offices. This visitor management system sends information automatically, offers a seamless check-in to the visitors, and notifies hosts when they come. Due to this, you can save the time of your employees in managing visitors and utilize their valuable time in making your business successful.
3. Simplify approvals and rejections
Establish clear requirements for visitors to fulfil in order to gain access to your area. Simply select the level of access you would like them to have to the building directly in mPass, and we will provide them access to your area with the appropriate permissions.
4. Operations at a global scale
You can monitor locations, deploy to new sites, and standardize your operations with the use of the centralized visitor management systems. Provide consistently outstanding first impressions across all locations while enhancing the experience of each visitor.
5. Enhance your brand image
mPass makes it simple to bring your brand experience to life in your office premise after all the hard work you put into creating it. You can display your company's branding on all visitor emails, visitor badges, and the tablet at your front desk.
Benefits of a mPass visitor management system
1. Contactless check-in
With mPass, visitors can check in using their own mobile devices, along with check-in kiosks, and reduce transmission of infectious diseases by ensuring social distancing.
2. Real-time notifications
The system can provide real-time notifications to hosts when their visitors arrive, ensuring that they can be promptly received and attended to by the hosts.
mPass allows visitors to pre-register before their visit, making the check-in process even faster and smoother.
Customization of the system is possible to match the branding and requirements of the organization, providing a more personalized experience for visitors.
5. Data analytics
The system can generate data analytics and reports on visitor traffic and activity, providing valuable insights for security and facility management.
6. Reduced staffing costs
The system's self-service functionality can reduce the need for dedicated personnel like receptionists to manage visitor registration and check-in, potentially saving on staffing costs.
7. Enhanced security
The system can provide enhanced security features such as ID scanning and photo capture, ensuring that only authorized visitors are allowed into a building or facility.
mPass can improve the visitor experience, reduce the burden on staff, and enhance security and efficiency in managing visitors.